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Visa for Belgium if you live in India

 

  1. Where, when and how can you submit a visa application?
  2. How much is the handling fee (cost for processing your visa application)?
  3. Required documents
  4. Checking the status of your visa application
  5. Medical certificate - Certified doctors
  6. Contact

 

1. Where, when and how can you submit a visa application?

New Online Visa Application Procedure 
as from 25/01/2017

The visa application forms (short stay and long stay) have to be filled out online and submitted electronically to the VFS Visa Application Center (VAC).

You can find more details at the following link: https://visaonweb.diplomatie.be/

Procedure to be followed:

1. The applicant / head of family has to create an account at the following address: https://visaonweb.diplomatie.be/ 
2. Fill out and send the electronic visa application form from this website 
3. The applicant will receive then a copy of the visa application form at the email address mentioned in his account. 
4. Please print the form and go to the Visa Application Center you have chosen in your application. Make sure to bring the required supporting documents and the visa &service fees. 
5. At the visa application center, your picture will be taken live (for all applicants – short stay AND long stay). The fingerprints will be taken only for the short stay visas if it’s required. 
6. Your visa application will be processed, as usual, at the Belgian Embassy. 
7. You can follow the status/evolution of your application on the following links:
-  https://dofi.ibz.be/sites/dvzoe/en/Pages/home.aspx (Track your application)
-  Belgian Ministry of Interior: ODE - FR or DVZ - NL

(please type the visa application’s file number obtained at the Belgian Embassy - request to be done at the following email address: visa.newdelhi@diplobel.fed.be, please don’t forget to clearly mention your exact last and first name as mentioned on your passport + your date of birth + passport number).

Please note that:

a) The account you have created can be used later for further applications.

b) From this account, you can complete and send different visa application’s forms (for all the members of your family, for example).

c) The visa application form you have created electronically is valid for 30 days. If during that time, you haven’t been at the Visa Application Center to confirm your application, your visa application form will be deleted.

Click here for all details about Belgian Visa Application Centers in India.

It is possible to submit your visa application at the Embassy in New Delhi or the Consulate General in Mumbai provided you first make an appointment. Please note that waiting times are longer than at the VAC. Appointments can only be made via e-mail: visa.newdelhi@diplobel.fed.be or mumbai@diplobel.fed.be.

 
2. How much is the handling fee (cost for processing your visa application)?

The handling fee is paid in Indian Rupees is as per the exchange rate communicated by the Embassy of Belgium in New Delhi. The same is subject to change without notice. The visa fee is non-refundable.

The handling fee for a short term stay visa (C) is 60 euro.

For a long term stay visa (D) the handling fee is 180 euro.

An additional contribution is required for the processing of certain visa D applications, in which case you will be requested to submit a proof of payment of this additional contribution as a part of your visa application. If you are unable to do so at the time of the submission of your application, the application will  be considered inadmissible.

Please note that the handling fee, is to be paid at the time of the application. In case the applicant is exempt from paying the handling fee, he or she is not automatically exempted from paying the additional contribution. For more information about this, we refer you to the Immigration Office website.

Applicants submitting their files at the Belgian VAC shall be levied a service fee of Rs. 1200/- (inclusive of service tax & education cess) payable in cash. Applicants that are exempt from the visa fee are not exempt from paying this service fee.

 
3. Required documents

For more information on the documents to submit with your visa application, please click on the type of visa you need in the list below. This list replaces the English language pages of the website of the FPS Home Affairs Immigration Office, which is under construction; we thank you for your understanding.

According to the type of long stay visa (D visa) you require, you might have to present a medical certificate you can obtain via one of the doctors certified by the Embassy of Belgium. See below point 5 for details.

Official documents issued by public authorities (marriage, birth, and death certificates, or diplomas, police clearance certificates and affidavits) have to be legalised before the submission in a visa file. Click here for all details on legalisations.

If those documents are not directly written in English, they have to be translated by a sworn translator in one of the Belgian national language. Click here for all details on translations. 

Short stay visa (= max. 90 days)

Since October 2015 a harmonized list of supporting documents is imposed to persons who are subject to visa (C) requirement and are residing in India. This list is the result of an Implementing Decision of the European Commission. 
Read here important information on Schengen visa applications in India and specific details on Indian passports validity: Schengen Common Information.

The overseas travel medical insurance required for short stay visa (C visa) and valid for all Schengen-countries has to cover the applicant for at least 30000 Euros or equivalent, for all risks e.g. accident, illness, medical emergency evacuation, repatriation of mortals remains etc. The policy has to clearly specify the period of validity and has to cover the entire duration of the trip including the date of arrival & departure. Please click on the following link for the approved list of insurance companies in India.

Please note that the Travel Insurance policy needs to be duly signed by the applicant before submitting the same with the application. 

Biometry - Visa Information System

All Schengen visa applicants must appear in person, except for children younger than 12,  to have their 10 fingerprints and their photograph registered. These data are stored for 5 years in the VIS. The fingerprint registration procedure only takes a few minutes and identifies you with certainty as the sole licensee of the visa. It protects you against falsification or abuse of your identity (for instance, if your passport is stolen) and optimizes the border crossing. For more extensive information, we refer you to the European Union website.

Long stay visa (= more than 90 days)

According to the type of long stay visa (D visa) you require, you might have to present a medical certificate you can obtain via one of the doctors certified by the Embassy / Consulate General of Belgium. See below point 5 for details.

Official documents issued by public authorities (marriage, birth, and death certificates, or diplomas, police clearance certificates and affidavits) have to be legalised before the submission in a visa file. Click here for all details on legalisations.

If those documents are not directly redacted in English, they have to be translated by a sworn translator in one of the Belgian national language. Click here for all details on translations.  

 
4. Checking the status of your visa application 

Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.

In such a case, your file number will be communicated to you by the embassy or consulate general upon the submission of your file to the Immigration Office. From this stage onwards, the Immigration Office is the only authority to contact, if you wish to know the status of your application.

With the file number you can inquire about the status of your application (Antwerpsesteenweg 59B, 1000 Brussels, T: +32.2.793.80.00, infodesk@ibz.fgov.be). Using this number, you can also check the status of your visa application on the Immigration Office website.

With your passport number and last name, you can also track your visa application on the Belgian website of VFS (click here).

Once a decision has been taken, The Belgian Embassy or Consulate general will inform you personally.

 
5. Medical certificate - Certified doctors

If you need a medical certificate we invite you to contact one of the doctors from the list below.

NEW DELHI

Dr. Rajiv BHALLA 
Helvetia Diagnostics & Healthcare 
B-2, Greater Kailash Part 1 
New Delhi 
Tel: (+91) (011) 4656 6999, (+91) 98680 65972
Mob. (+91) 98114 44469
Email: drbhalla@hotmail.com 

Dr. Rajiv KOHLI 
c/o Dr. Ved Prakash Kohli Medical Center 
A-23 Ground Floor, Hauz Khas 
New Delhi 110 016 
Tel: (+91) (011) 4022 4399 / 4022 4299 
Mob: (+91) 98102 82553
Email: customercare@vpkmc.com 
           drrajiv@vpkmc.com 

 
KOLKATA

Dr. Subhankar Chakrabarti, MBBS (Cal) 
New Sab's Clini, AE-34/1 
Subhash Abasan, Beside UBI 
Kestopur; Kolkata - 700101 
Tel: (+91) (033) 2591 0801; Mobile: (+91) 98310 68040 
Opening hours: 10:30 A.M. to 11:30 A.M. [I.S.T.] and 6:00 P.M. to 7:30 P.M. [I.S.T.] daily. SUNDAY CLOSED.

 
MUMBAI

Dr. M. M. Meraney and Dr. Rohit Barman 
(Dr. Usha Lulla Talvadkar replaces Dr. M. M. Meraney in his absence) 
(Dr. Meenal Shah replaces Dr. Rohit Barman in his absence) 
Breach Candy Hospital and Research Centre 
60 Bhulabhai Desai Road 
Mumbai 400 026 
Dr. M. M. Meraney - Tel: (+91) (022) 2367 1888 / 2367 2888 
Dr. R. Barman - Tel: (+91) (022) 2366 7800 / 2351 7675

 
BANGALORE

Dr. Prem Paes / Dr. Girija Singh / Dr. Chandramouli / Dr. Cecil Ross / Dr. George D’Souza / Dr. S.D. Tarey / Dr. Rekha Pradeep / Dr. G.D. Ravindran / Dr. Sanjiv Lewin. For applicants aged 12 years or less: Dr. Sylvan John Rego / Dr. Chitra Dinakar

The above-listed panel of doctors can be contacted at: 
St. John’s Medical College Hospital 
St. John’s National Academy of Health Sciences 
John Nagar 
Bangalore 560 034 
Tel: (+91) (080) 2206 5169 / 2206 5000 
Fax (+91) (080) 2553 0070 
Email: stjohnshospital@vsnl.net

 
CHENNAI

Dr. B. Krishna Rau / Dr. Sharon Krishna 
Billroth Hospital R.A. Puram 
52, 2nd Main Road, R A Puram, 
Chennai 600 028 
Tel: (+91) (044) 2464 1111 Extn: 151, between 09.00–13.00 
Email: bkr@vsnl.com

 
HYDERABAD

Dr. Pramati Reddy / Dr. Indira Reddy Ramasahayam 
Apollo Health City 
Jubilee Hills 
Hyderabad-33 
Tel: (+91) (040) 2360 7777 
Fax: (+91) (040) 2360 7530

Dr.Vikram Varma Jampana MD (General Medicine)
Consultant Internal Medicine
Regd No:54526
Care Hospitals, Hi-Tech City, Hyderabad.
Old Mumbai Highway, Near Cyberabad Police Commissionerate,
Hyderabad 500032
Tel : +91-40-33623500-3999
For appointments call 1800 108 3999
E: feedbackhitech@carehospitals.com,
W: www.carehospitals.com/hitechcity

Dr. Shiva Raju
Sr Consultant Physician & Diabetologist
KIMS SECUNDERABAD
1-8-31/1, Minister Rd, Krishna Nagar Colony,
Begumpet,
Secunderabad - 500003
Telangana
T : +91-40-4488 5000 / +91-40-4488 5184
F : +91-40-27840980
E: assistance@kimshospitals.com
W: www.kimshospitals.com/secunderabad/

PUNE

Dr. P.K. Grant, Dr. Nirmala Castellino, Dr. Neelima Limaye 
Ruby Hall Clinic 
40, Sassoon Road, 
Pune 411 001 
Tel: (+91) (020) 2612 3391 / 6645 5100 
Fax: (+91) (020) 2612 4529 

 
6. Contact

Should you still have questions on visa procedures after reading carefully this entire website, please contact the Embassy / Consulate General of Belgium at Visa.Newdelhi@diplobel.fed.be or Mumbai@diplobel.fed.be.

Should you need information or details on your visa application, you may contact us via VFS

- For applications from West India and South India at the Consulate General in Mumbai: 
(Monday-Friday except Consulate holidays) 
Tel.: (+91) (022) 6176 6920 between 08:00 to 17:00 
Email: infowest.belin@vfshelpline.com 

- For applications from North India and East India at the Embassy in New Delhi: 
(Monday-Friday except Embassy holidays) 
Tel.: (+91) (022) 6176 6920 between 08:00 to 17:00 
Email: infonorth.belin@vfshelpline.com