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New procedure work permit
Since 01/01/2019 the double procedure of an application for a work permit and for a residence permit has been replaced by a single procedure for a unique permit.
Where, when and how can you submit a visa application?
New Online Visa Application Procedure
as from 25/01/2017
The visa application forms (short stay and long stay) have to be filled out online and submitted electronically to the VFS Visa Application Center (VAC).
You can find more details at www.visaonweb.diplomatie.be.
Procedure to be followed:
- The applicant / head of family has to create an account at the following address: https://visaonweb.diplomatie.be/
- Fill out and send the electronic visa application form from this website
- The applicant will receive then a copy of the visa application form at the email address mentioned in his account.
- Please print the form and go to the Visa Application Center you have chosen in your application. Make sure to bring the required supporting documents and the visa &service fees.
- At the visa application center, your picture will be taken live (for all applicants – short stay AND long stay). The fingerprints will be taken only for the short and long stay visas if it’s required.
- Your visa application will be processed, as usual, at the Belgian Embassy/Consulate General
- You can follow the status/evolution of your application on the following links:
- https://dofi.ibz.be/en (Status of your application)
- Belgian Ministry of Interior: ODE - FR or DVZ - NL
Please type the visa application’s file number obtained at the Belgian Embassy - request to be done at the following email address: newdelhi.visa@diplobel.fed.be, please don’t forget to clearly mention your exact last and first name as mentioned on your passport + your date of birth + passport number.
Please note that:
- The account you have created can be used later for further applications.
- From this account, you can complete and send different visa application’s forms (for all the members of your family, for example).
- The visa application form you have created electronically is valid for 30 days. If during that time, you haven’t been at the Visa Application Center to confirm your application, your visa application form will be deleted.
Find all details about Belgian Visa Application Centers in India on the VFS website.
With the new visa code applicable from 2nd February 2020 only holders of official passports, family members of EU citizens and VIPs with an appointment from the Embassy or the Consulate of Belgium can apply directly at the Embassy or the Consulate instead of at the VAC. The decision whether an applicant is to be considered a VIP or not, rests entirely in the hands of the concerned Belgian mission.
How much is the handling fee (cost for processing your visa application)?
The handling fee for a short term stay visa (C) is 80 euro, except for children between 6 and 12 years old, which is 40 euro and children up to 6 years old, which is free.
For a long term stay visa (D) the handling fee is 180 euro.
An additional contribution is required for the processing of certain visa D applications.
Important news
The amounts of the administrative fees are regularly updated. The latest updated amounts can be found on the following websites :
The applicant must present proof of full payment of the fee at the time of application. If this evidence is not presented, the application is not admissible and it is not processed.
The fee will not be refunded if the application for a D visa or residence is refused.
Applicants submitting their files at the Belgian VAC shall be levied a service fee of INR 1200/- (inclusive of taxes). Applicants that are exempt from the visa fee are not exempt from paying this service fee.
Required documents
For more information on the documents to submit with your visa application, please click on the type of visa you need in the list below. This list replaces the English language pages of the website of the FPS Home Affairs Immigration Office, which is under construction. We thank you for your understanding.
According to the type of long stay visa (D visa) you require, you might have to present a medical certificate you can obtain via one of the doctors certified by the Embassy of Belgium. See below point 5 for details.
Official documents issued by public authorities (marriage, birth, and death certificates, or diplomas, police clearance certificates and affidavits) have to be legalized before the submission in a visa file. Click here for all details on legalizations.
If those documents are not directly written in English, they have to be translated by a sworn translator in one of the Belgian national language. Click here for all details on translations.
Short stay visa (max. 90 days)
Attention, guarantees for return (assessment of migration risk): the applicant is requested to provide as much information as possible to document his/her family background, professional and socio-economic status, ownership of land or real estate (for instance : proof of family bonds with his/her country of origin, proof of regular income and stable source of revenues from the applicant and/or his/her partner, proof of property, etc.)
This information is essential to correctly judge the intention of the applicant to leave the Schengen area before the expiry of his/her visa.
Since May 2020 a harmonized list of supporting documents is imposed to persons who are subject to visa (C) requirement and are residing in India. This list is the result of an Implementing Decision of the European Commission.
Read here important information on Schengen visa applications in India and specific details on Indian passports validity Schengen Common Information. In addition, you can consult a general Q&A developed by the European Commission.
The overseas travel medical insurance required for short stay visa (C visa) and valid for all Schengen-countries has to cover the applicant for at least 30000 Euros or equivalent, for all risks e.g. accident, illness, medical emergency evacuation, repatriation of mortals remains etc. The policy has to clearly specify the period of validity and has to cover the entire duration of the trip including the date of arrival & departure. Please click on the following link for the approved list of insurance companies in India.
Please note that the Travel Insurance policy needs to be duly signed by the applicant before submitting the same with the application.
Biometry - Visa Information System
All Schengen visa applicants must appear in person, except for children younger than 12, to have their 10 fingerprints and their photograph registered. These data are stored for 59 months in the VIS. In case you have already submitted your fingerprints for a previous Schengen visa application in the last 59 months, you are not required to submit them again. However, If you are uncertain whether your fingerprints have been captured for a Schengen visa within the last 59 months, you are advised to appear in person. Kindly note that, if it would appear that the fingerprints prove not to be present in the VIS system, you will be asked to reappear in person for new biometric data collection.The fingerprint registration procedure only takes a few minutes and identifies you with certainty as the sole licensee of the visa. It protects you against falsification or abuse of your identity (for instance, if your passport is stolen) and optimizes the border crossing. For more extensive information, we refer you to the European Union website and the VFS website.
Long stay visa (more than 90 days)
NEW PROCEDURE WORK PERMIT: Since 01/01/2019 the double procedure of an application for a work permit and for a residence permit has been replaced by a single procedure for a unique permit.
According to the type of long stay visa (D visa) you require, you might have to present a medical certificate you can obtain via one of the doctors certified by the Embassy / Consulate General of Belgium. See below point 5 for details.
Official documents issued by public authorities (marriage, birth, and death certificates, or diplomas, police clearance certificates and affidavits) have to be legalized before the submission in a visa file. Click here for all details on legalizations.
If those documents are not directly redacted in English, they have to be translated by a sworn translator in one of the Belgian national language. Click here for all details on translations.
Checking the status of your visa application
Belgian embassies and consulates general must submit certain visa applications to the Immigration Office of the Federal Public Service Home Affairs for a final decision. It is the only competent authority with regards to the admittance, stay, residence and removal of foreigners from Belgian territory.
In such a case, your file number will be communicated to you by the embassy or consulate general upon the submission of your file to the Immigration Office. From this stage onwards, the Immigration Office is the only authority to contact, if you wish to know the status of your application.
With the file number you can inquire about the status of your application (Boulevard Pacheco 44, 1000 Brussels, T: +32.2.793.80.00, infodesk@ibz.fgov.be). Using this number, you can also check the status of your visa application on the Immigration Office website.
With your passport number and last name, you can also track your visa application on the Belgian website of VFS.
Once a decision has been taken, The Belgian Embassy or Consulate general will inform you personally.
Medical certificate and certified doctors
If you need a medical certificate we invite you to contact one of the doctors from the list below.
New Delhi
Dr. Rajiv BHALLA
Dente, 14, Nizamuddin East,
New Delhi
Tel: 9811157759 & 9811444469
Email: drbhalla@hotmail.com
Dr. Rajiv KOHLI
c/o Dr. Ved Prakash Kohli Medical Center
A-23 Ground Floor, Hauz Khas
New Delhi 110 016
Tel: (+91) (011) 4022 4399 / 4022 4299
Mob: (+91) 98102 82553
Email: customercare@vpkmc.com, drrajiv@vpkmc.com
Kolkata
Dr. Subhankar Chakrabarti, MBBS (Cal)
New Sab's Clini, AE-34/1
Subhash Abasan, Beside UBI
Kestopur; Kolkata - 700101
Tel: (+91) (033) 2591 0801; Mobile: (+91) 98310 68040
Opening hours: 10:30 A.M. to 11:30 A.M. [I.S.T.] and 6:00 P.M. to 7:30 P.M. [I.S.T.] daily. SUNDAY CLOSED.
Mumbai
Dr. M. M. Meraney and Dr. Rohit Barman
(Dr. Usha Lulla Talvadkar replaces Dr. M. M. Meraney in his absence)
(Dr. Meenal Shah replaces Dr. Rohit Barman in his absence)
Breach Candy Hospital and Research Centre
60 Bhulabhai Desai Road
Mumbai 400 026
Dr. M. M. Meraney - Tel: (+91) (022) 2366 7800 / 2366 7860
Dr. R. Barman - Tel: (+91) (022) 2366 7800 / 2351 7675
For more information : https://www.breachcandyhospital.org/index.php/departments1/belgium-visa
Bangalore
Dr. K.S. Chandramouli / Dr. G.D. Ravindran/ Dr. Jyothi Iddiculla/ Dr. Seena Sankar/ Dr. Ratnamalla Choudhury/ Dr. Souyma Umesh/ Dr. Geetha Ann Francis/ Dr. Anusuya DS/ Dr. Abdul Mateen Athar.
For applicants aged 15 years or less: Dr. Sanjiv Lewin/ Dr. Chitra Dinakar/ Dr. Fulton Dsouza/ Dr. Ranjini Srinivasan/ Dr. Sushma K
The above-listed panel of doctors can be contacted at:
St. John’s Medical College Hospital
St. John’s National Academy of Health Sciences
John Nagar
Bangalore 560 034
Tel: (+91) (080) 2206 5169 / 2206 5000
Fax (+91) (080) 2553 0070
Email: sjmch.pro@stjohns.in, sjmch.cms@stjohns.in, sjmch.infodesk@stjohns.in
Dr. Anindita Bhateja / Dr. Shalini C.
SPARSH Super Speciality Hospital
146 Infantry Road
Bangalore 560001
Tel: +91 80 6122 2000
https://www.sparshhospital.com/
Dr. B D Shashidar
Republic Hospital
No. 5 Langford Gardens
Bengaluru
Karnataka 560025
Tel: + 91 80 4124 5450
Consultation Time : Morning 10.30 Am to 12 Noon
Evening 5.30 Pm to 7.00 Pm
Chennai
Dr. B. Krishna Rau / Dr. Sharon Krishna
Billroth Hospital R.A. Puram
52, 2nd Main Road, R A Puram,
Chennai 600 028
Tel: (+91) (044) 2464 1111 Extn: 151, between 09.00–13.00
Email: bkr@vsnl.com
Hyderabad
Dr. Pramati Reddy / Dr. Indira Reddy Ramasahayam
Apollo Health City
Jubilee Hills
Hyderabad-33
Tel: (+91) (040) 2360 7777
Fax: (+91) (040) 2360 7530
Dr.Vikram Varma Jampana MD (General Medicine)
Consultant Internal Medicine
Regd No:54526
Star Hospital
Survey No 74, Financial District, Nanakramguda, India, Telangana,
Hyderabad 500008
Tel : +91-40-4477 7777
For appointments call 1800 102 7827
E: info@starhospitals.co.in
W: financial-district.starhospitals.in
Dr. Shiva Raju
Sr Consultant Physician & Diabetologist
KIMS SECUNDERABAD
1-8-31/1, Minister Rd, Krishna Nagar Colony,
Begumpet,
Secunderabad - 500003
Telangana
T : +91-40-4488 5000 / +91-40-4488 5184
F : +91-40-27840980
E: assistance@kimshospitals.com
W: www.kimshospitals.com/secunderabad/
Pune
Dr. P.K. Grant, Dr. Nirmala Castellino, Dr. Neelima Limaye
Ruby Hall Clinic
40, Sassoon Road,
Pune 411 001
Tel: (+91) (020) 2612 3391 / 6645 5100
Fax: (+91) (020) 2612 4529
Contact
Should you still have questions on visa procedures after reading carefully this entire website, please contact the Embassy / Consulate General of Belgium at newdelhi.visa@diplobel.fed.be or mumbai.visa@diplobel.fed.be.
Should you need information or details on your visa application, you may contact us via VFS:
- For applications from West India and South India at the Consulate General in Mumbai:
(Monday-Friday except Consulate holidays)
Tel.: (+91) (022) 6786 6036 between 08:00 to 17:00
Email: infowest.belin@vfshelpline.com
- For applications from North India and East India at the Embassy in New Delhi:
(Monday-Friday except Embassy holidays)
Tel.: (+91) (022) 6176 6920 between 08:00 to 17:00
Email: infonorth.belin@vfshelpline.com
